Why You Can’t Trust Online Quotes

In the world of logistics, freight rates fluctuate and are extremely volatile. Online freight quotes do not deliver the real-time quotes based upon skilled negotiations with actual carriers. When you shipping either domestically or internationally, it is very important to obtain real quotes from freight forwarders who are actively pursuing your best interests.

5 Tips To Help Your Freight Forwarder Negotiate Better Rates

Be prepared to give your freight forwarder the following information. Doing  so will help the freight forwarder obtain an accurate, real-world quote that represents the best price and the best schedule for your needs.

Here is the basic information you need to provide to your freight forwarder:

1. Number of pieces and size:

This is especially important for air freight shipments.  Air Freight prices are based on number of pieces, weight and size.

For international shipping. airlines charge by what is called a chargeable weight. Chargeable weight is calculated from a combination of the physical weight and size of a shipment. may be dense or light  weight and it goes by whichever is greater and that is taken in consideration for the final price.

Be specific about what you are shipping. whether if its an air freight or Ocean Freight. whichever is more economical and / or faster is right for you.  All of this may affect on how much your freight shipping will cost.

If you need a rate quote by ocean make sure to ask for standard containers (20’ and 40’ being the most common sizes). If you are shipping less than a container load, your price is often determined by cubic meter. With larger and heavier shipments, it is often much cheaper to ship by ocean.

2. Description of the product:

What do you want to ship?

Do you want to ship  hazardous material, perishable products or general cargo domestically or internationally?

It is very important to follow a simple procedure in order to classify the products you are sending correctly, for instance you may want to send hazardous material to your customer, it is  good to know  that properly describing a hazardous material is a fundamental requirement to advise  the handling of a potential hazard to any employee of the shipper, carrier, consignee, or regulatory agency who may come in contact with the shipment. Hazardous material can be liquids, solids, gases, or sludges.

Is it perishable cargo that you intend to ship?

Perishable foods are those sensitive products likely to spoil, decay or become unsafe to consume if not kept refrigerated.

Perishable products may be subjected to harsh environmental conditions, such as excessive temperature or humidity, on the way to their final destination.

During shipping, insulation and refrigerants are key to preserving products like seafood, plants, meat, and fruits as well as dairy, medical, and chemical products. With the proper combination of insulation and refrigerants, you can maintain products within specific temperature ranges. You can keep products frozen, or prevent products from freezing. You can prevent melting and thawing in hot weather and minimize the effects of short-term temperature variations. perishable product may be refrigerated, chilled or frozen cargo.

Therefore, it is very sensitive information you need to provide to you Freight Forwarder in order to get a proper rate quote.

And,  finally general cargo  which is the term used for shipments of durable goods that do not require special treatment. Within this category are shoes, textiles, and spare parts, among others.

3. Service Type:

Here you may want to choose whether you want to ship by air, ocean or truck. If it is domestically you may want to use trucking or airplane, if you try to ship internationally you may need to choose between air or ocean. Though ocean being the cheaper option, it is a longer transit time compared to air travel, which is much faster.

4. Origin Information:

The most basic required information is to know where the cargo needs to be picked up, and where it needs to be delivered.

Pay attention to your agreement with your supplier, and find out what exactly your supplier is responsible for. Are they only loading the container, picking it up from the factory/warehouse ,and  delivering the container to the closest port?

This information applies either by air and by ocean shipments. In that case is very important to provide the zip code and name of the city where the freight is being picked up.

5. Final Destination:

Finally, it is necessary to specify the final destination of the merchandise where is going to.
For Domestic Transportation the zip code and the name of the city is needed . If you wish to ship internationally by air, you must provide the name of the city and country. If ocean service is the best option for you, provide the name of the port and country.

There you have it folks!

2 thoughts on “5 Things To Know For Shipping Quotes

  1. Shipping things can be difficult. I know it is hard to line up the schedules too, especially if they are in different time zones than you. I did not know that the size of the freight would be calculated in the cost, I will keep that in mind when I ship things.

  2. I appreciate that you mentioned air being more expensive, but faster than oceanic shipping. I have been considering freight shipping internationally next year. I can see how it would be nice to choose air. That way, I can keep my inventory balanced easily.

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